Top 5 Outsourcing Tips To Achieve 4 Hour Work Week   by Tyrone Shum

in Business / Outsourcing    (submitted 2011-05-27)

The number one tip is that I want to reveal to you is just be sure you identified just what exactly you want to do and what you wish your outsourced person to try and do for you. That’s what you ought to really sit back and think about. Most of the time, when I speak to people they go I want to find someone full-time to work for me. And I go oh, what do you have to be done? Then they go oh, I would like to try and do WordPress installations, I would like them to check my emails, I want to try to to all that style of stuff. But that’s not likely characterized, that’s actually just generally everything that you ought to be done. What I would recommend you do is to breakdown every individual process and have a look at it. If you need someone to try to to programming for yourself, find a programmer. If you want to try and do just administration, find someone who’s a virtual assistant. So just really establish specifically what tasks that try to be done. Then that way from there onwards, you need to just figure out whether or not it needs to be outsourced or can it be automated with a system or something that’s in place that doesn’t require any additional payments or income out of your business. All right, so that’s the number one point.

Second point I highly recommend is obviously as soon as you determined what you want to do, just go and find the right people to be able to outsource to. And, very often I see lots of people who jump over to eLance, oDesk, Rentacoder and all those large websites. Nothing wrong with that if you are looking for contractors just to try and do one-off jobs. However in my opinion, I highly, recommend give consideration to people who work full-time or part-time for your business. The key reason why I would recommend that is really because 1, after you help them learn and train them with the right skills, they’re going to be there for some time and they’re not going to run away or do something else, you know work for someone else’s business. I would recommend doing that because you basically retain their skills because you don’t want to spend all the time training them, giving them all the systems, giving them all the tools that they need to be able to setup whatever you need them to try and do and then suddenly the job’s finished, they runoff or they take off or finish that. And that’s what occurs with most contractors whereas when you might have someone full-time, they’ll just complete the work and remain to work with you, and get to know your systems and really commit to your business and even back you up whenever there’s downtime from you.

The third point I want to reveal to you is to ensure that that once you’ve got these people in your business, be certain you may have plenty of good training and spend at least, at least a good fair length of time. Usually, for people who are starting out I would recommend spending a minimum of a good month to supply them with all the systems, the training, and making sure that they’re feeling comfortable knowing your whole business because ultimately, you’re investing the time you’re putting into them for your business. They’re an asset to your business so I highly, recommend you train them and spend good fair amount of time. A lot of people I see unfortunately, they hire someone and expect them to just takeover and run the business straightaway. It doesn’t happen like that, you need to invest your time to train them. So that’s the third point I would recommend.

Now the fourth point is be certain you might have a good system in place. What I mean by that is to have a project management system that manages each and everyone of your employees even if you’re starting with one of them or your virtual staff but be sure you may have everything centralized and put into one system. Precisely why I would recommend that is really because when you have the people and all your resources all located in one system, everyone can access that at a convenient location not having to flick back through emails, looking through data trying to discover things, not going to search out documentation, all that kind of thing. If you've got one project management system setup, you have all your usernames and details logged in there. You've all your video tutorials put inside, you keep all your projects managed there.

Ultimately, my fifth point is just to ensure that that you pay them back. Pay them back punctually. I understand I’m emphasizing this quite heavily but if I were in this position of actually working for someone and I sent my invoice over them and it took them 4 weeks to pay the invoice, I wouldn’t work with them. If you can and ensure you need to, just pay them in time. So if they sent an invoice, just pay them back straightaway. Don’t delay, don’t put it off, just pay them promptly and be certain things go smoothly. And that way they know that they’re secure in the job that they’re working for you personally but also too, they’re going to be able to be rewarded as well for their work because once you’ve done all that work, you would like to get paid. So that’s something I strongly suggest. That’s the fifth point, the most important point I think out of all these you can take away. All right, I really hope that these outsourcing little tips that you’ve taken, the 5 tips that I recommend today are going to be useful and practical and if you can, just take away and start implementing them if you are searching for that position to outsource right now.

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